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Rules of the Club

6. CONTRACTS, PROPERTY AND TRUSTEES

6.1 CONTRACTS.
All contracts shall be approved by THE BOARD OF MANAGEMENT and signed by one officer and one board member or by one officer and the General Manager/Secretary.
6.2.1 FUNDS.
The General Manager/Secretary shall lodge all club monies in a bank or banks in Port of Spain, selected by THE BOARD OF MANAGEMENT, to the account of the Club. Such money may be withdrawn from the bank by cheque or order signed by two board members of whom one must be an officer or by one officer and the General Manager/Secretary.
6.2.2 OTHER PROPERTY.
All real and leasehold property and such investments of the club as THE BOARD OF MANAGEMENT shall direct shall be vested in a minimum of two Trustees, who shall be citizens of Trinidad and Tobago.
6.3.1 APPOINTMENT OF TRUSTEES.
Trustees shall be nominated by THE BOARD OF MANAGEMENT and their nominations shall be confirmed at the next General Meeting of the Club. They shall remain in office until death, or ceasing to be resident in Trinidad and Tobago, or resignation, or until removed by a majority of Voting Members voting at a General Meeting.
6.3.2 POWERS OF TRUSTEES.
The Trustees shall (save as hereinafter provided) have power, under the direction of THE BOARD OF MANAGEMENT, to enter into contracts with reference to such of the property of the Club as shall from time to time be vested in them; subject to the like discretion of THE BOARD OF MANAGEMENT, the Trustees shall also have power to invest Club funds and to vary investments and to borrow money for the use of the Club; provided that the Trustees shall not dispose of any real or leasehold property vested in them, nor (except for the purpose of variation) of any investments made by or entrusted to them, without the sanction of a resolution passed at an Annual General or Special General meeting of the Club at which at least three quarters of the Golfing and Honorary Members Present and voting and three-quarters of the Life Members present and voting shall have voted in favor of such resolution.
6.3.3. ALL DIRECTIONS TO TRUSTEES IN WRITING.
All directions to the Trustees with reference to the above shall be in writing signed by the President of the Club for the time being (or in his absence the Vice President) and one other member of THE BOARD OF MANAGEMENT and any such direction shall be obligatory upon and shall effectively indemnify the Trustees and each of them for any acts done by them, or each of them, in pursuance of such directions.
6.3.4 INDEMNIFICATION OF TRUSTEES.
The Trustees shall be held harmless and indemnified by all the Members of the Club for the time being who are citizens of Trinidad and Tobago and each and every one of them against all liabilities which they may incur by reason of anything done by them by virtue of any direction given to them in accordance with the provisions of these rules.

7. GENERAL MEETINGS

7.1.1 THE ANNUAL GENERAL MEETING of the Club shall be held at such time as THE BOARD OF MANAGEMENT shall decide but not later than the last day of March following the closing of the Club’s financial year, at least seven days’ notice shall be given to the members of the date when such meeting is to be held. Twelve voting members shall form a quorum. The Officers and Board of Management shall be elected at this meeting and a statement of the affairs of the Club made up to the end of the last financial year and duly audited shall be submitted by the Honorary Treasurer.
7.1.2. SPECIAL GENERAL MEETING.
THE BOARD OF MANAGEMENT may call a Special General Meeting of the Club whenever they deem it necessary and shall do so upon the written requisition to the General Manager/Secretary of at least seven Golfing Members. The members to have at least seven days’ notice of such Special General Meeting. Twelve to form a quorum.

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