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Rules of the Club

5. THE BOARD OF MANAGEMENT

5.1 (a) THE BOARD OF MANAGEMENT
The general management of the Club shall (subject as provided in Rule 5.1(b) below) be vested in a Board (described throughout these Rules as “THE BOARD OF MANAGEMENT”) of nine Gentlemen and Ladies Voting Members elected annually in accordance with the provisions of Rules 5.2 and 5.4 and shall comprise a President, Vice President, Captain, Honorary Treasurer, House Chairman and Green Chairman (who shall be known as the Officers of the Club), three other members and the Chairman of the Junior Golf Committee who shall ex officio be a member of THE BOARD OF MANAGEMENT.
(b) THE BOARD OF MANAGEMENT shall at each Annual General Meeting present to the membership an income and expenditure statement and a capital budget for the ensuing financial year and THE BOARD OF MANAGEMENT’S expenditure during that year shall be limited to 110% of the total amount approved by the members at that meeting unless and until the amount is increased at a subsequent Special General Meeting.
5.2 APPOINTMENT OF COMMITTEES
The BOARD OF MANAGEMENT shall appoint committees from time to time as necessary. The members of such committees need not necessarily be members of the Board of Management.
5.3 ANNUAL RETIREMENT FROM THE BOARD OF MANAGEMENT
Seven members of THE BOARD OF MANAGEMENT shall retire each year, those two members not retiring being nominated by the outgoing Board to serve on the incoming Board for the ensuing year.
Such nominated Members shall be eligible for office if so elected under Rule 5.4.
5.4 ANNUAL ELECTION TO THE BOARD OF MANAGEMENT
Subject to Rule 5.3 THE BOARD OF MANAGEMENT shall be elected by ballot of those Voting Members present at the Annual General meeting. The ballot for election of a President. Vice President, Captain, Honorary Treasurer, House Chairman and Green Chairman and. such number of Members as may be required to complete THE BOARD OF MANAGEMENT of nine shall be taken separately. Any candidate for election as an Officer, if defeated, may stand for election as a BOARD Member. Nominations for the election of Officers and other members of THE BOARD, must be made by Voting Members, must be duly seconded by Voting Members and must be accompanied by a statement of the nominee’s willingness to serve, must be forwarded to the General Manager/Secretary at least seven days before the Annual General meeting. Such nominations shall be posted on the Club Notice Board as soon as received.
5.5 PROCEEDURE AT COMMITTEE MEETINGS.
Four members of THE BOARD OF MANAGEMENT shall form a quorum. The Chairman shall have an original and a casting vote.
5.6 POWER TO EMPLOY SERVANTS.
THE BOARD OF MANAGEMENT shall have full power to employ all servants of the Club, including a General Manager/Secretary, and to fix the amount of their remuneration and also to purchase all articles and things necessary or convenient for the maintenance of the course and for the use of the Club.
5.7 POWER TO MAKE REGULATIONS.
Subject to the right of Life Members hereunder THE BOARD OF MANAGEMENT for the time being shall have the power to make such Regulations as they consider necessary for the day to day running of the Club, including the fixing of rates of entrance fees, annual subscriptions, locker rents, playing fees, green fees, visitors, fees and any other charges. A copy of the current Regulations shall be displayed on the Club notice board at all times.
5.8 POWER TO MAKE OR ALTER RULES.
THE BOARD OF MANAGEMENT shall have the power to make or alter any Rule for the current year. Notice of any such new or altered rule shall, within ten days, be sent to members and shall be submitted at the first General Meeting thereafter for confirmation and shall require the affirmative vote of two thirds of the Voting Members present and voting at such General Meeting. Failing such two thirds affirmative vote, the new rule or alteration shall cease to be valid and effective but without prejudice to anything which may have been done in the interim. Particulars of such new or altered rules shall also be sent to the members, together with a notice convening the General Meeting at which they are to be considered; Provided always that notwithstanding anything contained in these rules, no alteration in or addition to these rules or any of the Club’s regulations shall be made or confirmed which:
(a) affect the rights of Life Members, or

(b) impose any levy or charge upon such Life Members without the approval of a resolution passed at an Annual or Special General Meeting of the Club at which at least three quarters of the Life Members present and voting shall have voted in favour of such resolution.
5.9 INDEMNIFICATION OF MEMBERS OF THE BOARD OF MANAGEMENT.
For the time being and each member thereof shall be held harmless from and indemnified against all liabilities by all members of the Club for the time being, each and every one of them against all liabilities which THE BOARD OF MANAGEMENT incur in the course of the carrying out of their duties as such Committee.
5.10 VACANCIES IN THE BOARD OF MANAGEMENT.
Any casual vacancies in THE BOARD OF MANAGEMENT during the year shall be filled by THE BOARD OF MANAGEMENT until the next General Meeting.
5.11 THE GENERAL MANAGER/SECRETARY.
The General Manager/Secretary for the time being shall be entrusted with such duties in the superintendence and management of the affairs of the Club as may be laid down by THE BOARD OF MANAGEMENT. He shall attend and keep correct minutes of the proceedings of General Meetings and of meetings of THE BOARD OF MANAGEMENT but shall have no vote there at. He shall receive all entrance fees, subscriptions, and all moneys due to the Club, and his receipt shall be the only sufficient discharge. He shall keep such account books and other books, as may be necessary for the proper carrying out of the affairs of the Club. He shall present to THE BOARD OF MANAGEMENT at their monthly meeting such financial and other statements as will show the financial condition and progress of the Club from month to month.

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